Chief Financial Officer

Frederick, United States

*Best Candidates will have 5 years+ experience.  Must be able to think "big picture" for financial projections. Be able to work in a fast-paced environment. Proficient in Excel and technically savvy. Experience with QuickBooks and Concur preferred. Having experience in financial settings where you're dealing with nationwide and international reporting will go a long way.*


This is not a remote-only position. Candidate should expect to come in the office on a regular basis located in Frederick, MD.

Responsibilities:

  • Development of annual budget/operating plan 
  • Develop overarching 5-year financial plan IAW the strategic plan
  • Ownership of reporting actual vs. plan and modifications to operating plan
  • Review and execute facility leases, and other non-supplier, non-customer agreements
  • Work with Executive Team to provide any required information for staff compensation data
  • Prepare and approve regular salary payment processing in coordination with Executive Team and process payroll twice per month, download payroll reports, prepare and record payroll JEs in QuickBooks.
  • Coordinate with account managers to ensure timely and complete billing
  • Provision of timely and accurate AR information to EVP/GM and designated account managers to ensure timely collections
  • Development and implementation of proper GAAP procedures and management of staff to ensure timely accounting
  • Conduct regular bank reconciliations and managing all accounts
  • Preparation of monthly, quarterly, and annual reports to reflect actual vs. plan performance; careful coordination with Executive Team and account managers to ensure financials are accurate and coordination with Executive Team for approval prior to publication as required or requested
  • Managing principal communications with the bank
  • Management of payables function in coordination with Executive Team via Accounting Manager and/or AP clerk
  • Development of cash flow plans including forecast; management of line, etc. to meet needs, and preparation of daily cash report
  • Coordination and communication with bank regarding lines of credit, including submission of related application documentation and management of compliance and reporting with covenants, etc.
  • Assessment of macro impact of budgets to overall plan; updates to overall budget (in plan) as results are reported during the year
  • Assessment of reported margin on jobs, including checking with account managers and Executive Team to ensure accuracy and assist in firming up numbers and driving better results
  • Coordinate the monthly closing of the general ledger.
  • Perform monthly G&A variance analysis and project gross profit analysis, investigate and fix differences.
  • Prepare monthly financial statements, job cost reports, dashboard, etc.
  • Reconcile monthly balance sheet accounts including deferred, prepaids, etc.
  • Record monthly standard journal entries.
  • Review of cost implications of facilities leases, incorporation into budget, and tracking of all obligations
  • Works with the Executive Team, Business Development, and HR Director to set budget for annual meeting
  • Participate in proposal development activities as required or requested
  • Provide financial planning, profitability modeling, and sensitivity analysis for existing lines of work and new business areas or offerings
  • Manage tax reporting and planning with external accounting advisors
  • Coordinate and manage independent company audits with external accounting advisors
  • Assist Executive Team with systematic means of tracking real estate and other assets
  • Run daily banking reports, record daily bank activity in QuickBooks, prepare bank transfers, approve wires, make daily borrowing recommendations and draw on the line as needed.
  • System administrator for QuickBooks, setup users, resolve issues.
  • System administrator for AMEX (order/delete cards, make payments, download monthly reports).
  • Help administer payroll software.
  • Prepare monthly worker’s compensation report for insurance company.
  • Review sales and other incentives/commission statements for accuracy and track commissions paid by employee.
  • Coordinate monthly accruals with account managers, record in QuickBooks, reverse the following month.
  • Handle various state and federal tax notices.
  • Maintain insurance policy records, calculate prepaid insurance, and reconcile monthly.
  • Maintain corporate documents, tax returns, leases, etc.
  • Prepare annual personal property tax returns.
  • Coordinate filing annual reports with CSC.
  • Maintain fixed asset and depreciation schedules.


Qualifications/Requirements:

  • CFO shall have a minimum of five (5) years of professional work experience in a related role.
  • Be highly efficient and organized.
  • Leadership skills with the ability to delegate, motivate and inspire team members.
  • Ability to manage time effectively.
  • Analytical abilities.
  • Solid customer and vendor engagement skills and professional demeanor.
  • Strong organizational skills.
  • Proficient with Microsoft Office Suite (especially Excel, Word, PowerPoint, Teams, OneNote, and Forms).
  • Ability to navigate different software systems and databases, such as CRM tools and procurement systems.


Education/ Training

  • Bachelor’s Degree in finance, accounting, or a similar field.
  • CPA preferred, but not required.

Other Position Information:

  • Position based in Frederick, MD, with expectation to travel as needed.
  • Compensation commensurate with experience.
  • Benefits include health care, life insurance, 401K plan, and annual leave.

 

Chief Financial Officer

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Chief Financial Officer

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