Hybrid - Head of Payroll

New York, NY, United States of America (Hybrid)

Job location: New York, NY 10010 – after onboarding there is an expectation this person will be able to work from home on a hybrid basis (3 days in the office / 2 days at home)

Salary Range: $110,000 to $140,000 + bonus (up to 15%- eligible in 2025)

Benefits: Medical, Dental, Vision, 401(k) with match, PTO, paid parental leave, manager dining program, company discounts 

Education / Certifications: Associates or Bachelor’s degree highly preferred. 

Required Experience: 

  • 5+ years of related experience in payroll practices, auditing, and procedures.
  • Previous experience in a supervisory position.
  • Previous experience processing payroll in a multi-state environment
  • Previous experience within the restaurant/hospitality industry (i.e. – processing tips)
  • Experience processing payroll in the U.S. and Canada
  • Strong working knowledge of Microsoft Office Suite

Preferred Experience: 

  • Ceridian Dayforce HCM/Workday experience is highly desired.

Job Description

The Head of Payroll leads the payroll functions for all North America locations, ensuring accurate and timely payroll administration, compliance with relevant regulations, and proper maintenance of payroll records.

  • Manages and oversees the end-to-end payroll process, including data entry, timesheet review, calculation of wage and tips, benefits and deductions, and approval of off-cycle payrolls
  • Manages the team: hires, schedules, delegates tasks, provides training and motivation, and drives performance
  • Liaises with the Human Resources teams, both in stores and in the Corporate Office, to ensure accurate and timely communication
  • Works with the payroll provider to understand tax requirements, changes in wage and tax laws, and other regulatory changes that may impact the payroll
  • Implements process improvements and internal controls to the payroll process
  • Stays up to date with applicable payroll laws, regulations, and best practices, ensuring compliance with all federal, state/provincial, and local requirements in our HRIS system – Ceridian Dayforce
  • Runs standard payroll reports and produces custom payroll reports and queries on Dayforce; coordinates the interface of Dayforce data into other software systems
  • Generates post-payroll reports for the US and Canada on a weekly and monthly basis
  • Completes month-end, quarter-end, and year-end finance payroll reports and reconciliations as needed, checking for accuracy and completeness for W-2 purposes
  • Determines payroll liabilities
  • Balances the payroll accounts by resolving payroll discrepancies
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Performs audits of the payroll system data to ensure accuracy of pay information
  • Performs other duties as required or assigned

Qualifications

  • Associate’s or Bachelor’s Degree
  • 6+ years of related experience, including 2+ years administrating multi-state payrolls, preferably in CA, NY, MA, IL, PA, NJ, CT, NV, FL
  • 2+ years of experience in a supervisor position
  • Proficient with WFM, Payroll, Pay Group, Pay Policy, Pay Codes, Check Templates, Entitlement, Holiday Groups, vacation accruals, retirement plans, and payroll taxes
  • Experience in HRIS systems, Dayforce/Ceridian preferred
  • Experience with Canada payroll, Ontario preferred, knowledge with ROE filing
  • Experience with inter-departmental labor allocation
  • Knowledge of general ledger entry, uploads, and accruals
  • Strong working knowledge of payroll practices, auditing, and procedures
  • Solid working knowledge of Microsoft Suite, in particular Excel
  • Ability to work independently with exceptional accuracy within strict deadlines
  • Sense of urgency, reliability, and flexibility
  • Exceptional analytical, organizational and problem-solving skills
  • Excellent communication, motivation, and team-building skills
  • Ability to act with discretion in managing confidential information
  • Experience with hospitality payroll or tip calculation preferred
  • Experience with business registration in new jurisdictions preferred
  • CPP certification preferred




 


Hybrid - Head of Payroll

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Hybrid - Head of Payroll

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